Board Meeting Resolution of Annual General Meeting (AGM)
MINUTES OF
THE ….th ANNUAL GENERAL MEETING OF………….
LIMITED
Minutes
of the ……… Annual General Meeting (AGM) of the Company held on ………….. at …...30
a.m. in …………………….. Limited, ……………………
Directors Present:
Sl No.
|
Name
|
Designation
|
Signature
|
01.
|
|
Chairman
|
|
02.
|
|
Managing Director
|
|
In
Attendance
…………………………………..
Company Secretary
Members
/ Proxies
Members
present in person :
|
…………
|
Proxies
present :
|
Nil
|
………………..i,
Chairman took the chair and welcomed the Shareholders to the ………….. Annual
General Meeting. After ascertaining that the requisite quorum for the meeting
was present, the Company Secretary called the meeting to order.
Thereafter,
with the consent of the Shareholders, the Chairman’s speech which was
circulated to the Members along with the Annual Report was taken as read.
With
the consent of the Shareholders, the Notice of the Meeting was taken as read.
With the permission of the Members, the Auditors’ Report on the financial
statements of the Company for the year ended 30th June …………. was taken as read.
The
following business was transacted thereafter:
Agenda
no. 01 To receive and adopt the accounts for the year ended on June 30, ……… and
Auditors’ Report thereon.
The
audited annual accounts and other relevant information were placed before the
meeting for approval and adoption. After threadbare discussion the Directors
and shareholders considered the Statement of Comprehensive Income for the year
ended 30th June ………., Statement of Financial Position on that date
and the Auditors’ Report thereon. In this respect, a resolution with the
permission of Chairman was forwarded to the meeting. Mr. …………….. proposed and Mr.
………… seconded that the following resolution to be passed as an ordinary
resolution:
“RESOLVED THAT the Statement of
Comprehensive Income for the year ended 30th June ……………… Statement
of Financial Position on that date and the Auditors’ Report thereon be and is
hereby approved and adopted.”
The Company
Secretary took the resolution for voting and the resolution was passed
unanimously.
Agenda 02 To approve the
Directors report
The
Annual Reports of the Directors under section 184 of the company Act was placed
before the meeting for approval. In this respect, the resolution with the
permission of Chairman was forward by the Company Secretary to the meeting. Mr.
…………… proposed and Mr. …………….. Ahmed seconded that the following resolution be
passed as an ordinary resolution:
“RESOLVED THAT the Directors’ Report of the
year ………… is hereby approved and adopted unanimously.”
The
Secretary took the resolution for voting and the resolution was passed
unanimously.
Agenda 03 To elect Directors
in place of those retiring
The
matter concerning retiring and reappointment of ………………, Director of the Company
were placed before the Meeting for its consideration and approval. The
resolution with the permission of Chairman was forward to the meeting. …………………….
proposed and Mr. …………………….. seconded that the following resolution be passed as
an ordinary resolution:
“RESOLVED THAT Mr……………………………. who retires by
rotation and being eligible for re-appointment, be and is hereby re-appointed
as Director of the Company.”
The
Secretary took the resolution for voting and the resolution was passed
unanimously.
Agenda 04 To appoint Auditors
and fix their remuneration
Chairman
accorded permission to the Company Secretary to place in the meeting. The issue
for reappoint and fix the remuneration of Auditors were placed before the
meeting for consideration and approval. The proposal for reappointment of the
C.A. firm named …………………………. Co. for the year of ……………………….. of the Company was placed
in the meeting by the Company Secretary with permission of the Chairman. A
resolution is in this regard was forwarded. Mr. ……………………… proposed and Mr. ……………………….
seconded that the following resolution be passed as an ordinary resolution:
“RESOLVED THAT ……………………….. Co., C.A. firm be
and is hereby re-appointed as Auditor of the Company for the year …………… and the
remuneration was fixed at Tk. …………………. “
The
Secretary took the resolution for voting and the resolution was passed
unanimously.
The Company
Secretary took the resolution for voting and the resolution was passed
unanimously.
As
there is no other business to be transacted the meeting was concluded with vote
of thanks to the chair.
Dated Dhaka, ……………….
The ……… Day of Chairman
…………., 20………….
By Md. Forhad Hossain
Managing Director
S & F CONSULTING FIRM LTD.
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