It's past days when the company secretary is given a light-duty and is seen as an underdog in the company. Today, secretaries have been
delegated with greater responsibility and more power because they are seen as
the heart of the company. That said, company secretaries are expected to be
ethical at all times because of the magnitude of the tasks they do.
What is the
company secretary responsible for?
Every company registered as Private Limited (Sdn Bhd.) It is required to appoint a corporate secretary. This is not your general employee in
the corporate secretary (also called corporate secretary). The role and duties of a company secretary
in the Secretary's Association are regulated by the Malaysian company
commission.
The following are some of the responsibilities of the
company secretary.
Professionalism
and the ability
The Secretary of the Company is expected to show professional
skills and skills while following their duties and they should be licensed by
the SSM.
Company
Formation and enlistment
When you have decided to register a company in Malaysia, you
must use the services of a company secretary to help you complete the company
registration process.
Maintenance
of Official Registration and Notebooks
Because of frequent contact with top management, the company
secretary is expected to keep the directors informed about the latest
developments in the company. In addition, they are expected to maintain an
effective internal control system that ensures that Mandatory Registration and
Notebooks are properly stored.
When you have decided to register a company in Malaysia,
you must use the services of a company secretary to help you complete the
company registration process.
Make sure
the company complies with the law
The company secretary must ensure that all laws and
regulations governing the company are obeyed. In addition, they must ensure
that state law is also obeyed.
Preparation
of Resolutions, Board of Directors Organizing Meeting
In a Corporate Council meeting, a company secretary must be present.
If they cannot attend the meeting, they must find a representative to occupy on
their behalf. In addition, company secretaries may not allow themselves or
their representatives to be left behind at company meetings because they will
jeopardize their duties and responsibilities for the preparation of resolutions
and minutes of meetings as company secretaries.
Integrity
in the company
Given that the company reports senior management and
responsible actions for the company, the company secretary should always look
at whether he has any problem. They should always defend right without any fear
or help.
Conclusion
It is clear that all companies established in Malaysia are
required to have at least one Company Secretary and that the company secretary
must be an individual and resident in Malaysia and a member licensed by SSM.
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